The Cloud era is arrived. Everyone is using it or planning to use it since it boosts productivity by offering a variety of benefits to your organization, such as flexibility, scalability, and access to your data from anywhere.
There are numerous cloud-based business productivity tools available in the market for documents, email, calendaring, and file-sharing, but Microsoft, the most popular provider of Office solutions, and Google, the well-known search engine and online advertising services provider, have emerged as market leaders.
Microsoft provides our good, old office applications that we have been using for a long time and much more in the cloud in its ‘Office365′ solution, and Google provides ‘Google Apps for Work,’ which includes Google Docs, Hangout, and some other applications, to increase the IT efficiency of your business.
Both have advantages and disadvantages. Whereas Office 365 – Business Productivity Suite offers a wide range of features and capabilities that enable businesses to complete tasks ranging from the simplest to the most complex with ease, Google Apps, on the other hand, adheres to Google’s minimalistic policy and thus offers a limited but useful set of features.
Let’s compare them in detail so you can quickly determine which is the best option for you.
#1 Cloud Storage & Email
You get professional business email IDs on your domain name with a massive 50 GB mailbox, the ability to send attachments up to 25 MB, and easy synchronization between various devices with Office 365. Every Office 365 plan includes 1TB of cloud storage space for each of your organization’s employees, allowing for seamless file and document storage and sharing.
Google Apps also gives you an email address with your own domain name, which you must purchase from Google or another domain registrar, and it runs on Google’s Gmail platform. Google Apps’ basic plan includes only 30 GB of cloud storage, while the unlimited plan includes 1TB of storage for up to 5 users.
#2 Online Conferences
Using Skype for business, Office 365 enables for limitless audio and video conferencing or online meetings with up to 300 people, as well as the sharing of screens and documents throughout the conference. It also allows you to send IM or instant messages to your employees or colleagues, as well as check their status in real time, such as whether they are busy, available, or off-duty.
Google Apps offers Google Hangout for online video meetings, however it’s limited to 15 individuals and the number of meetings you can hold per month is limited. It lacks some Office 365 features, such as real-time monitoring and screen sharing.
Office 365 is interoperable with the majority of popular software and applications, making data import and export simple. It seamlessly syncs with a variety of devices, including PCs, tablets, and smartphones, allowing you to start work on one device and finish it on another.
Also see: What is the Indian Digital Information Security in Healthcare Act (DISHA)?
Google Apps has a big compatibility issue, and it is only compatible with a few Google-powered applications. It doesn’t have complete synchronization between devices and requires Chrome to be installed on all of them.
The primary benefit of utilizing Office 365 is that your employees are already familiar with it and do not require any additional training.
It’s also more productive since it offers more flexibility and the ability to tackle enterprise workloads thanks to seamless integration with Office Apps, Outlook, OneDrive, Calendar, and other applications. It has nearly identical capabilities whether you operate online or offline.
You must train your employees on Google Apps so that they can use it appropriately. Because it has extremely limited offline features and nearly no collaboration with other programs, it is still primarily a web-based tool.
#5 Security and Privacy
Office 365 is an upgrade to Microsoft Office that comes from a reputable source: Microsoft, which has a long history of offering dependable office products. Built-in safeguards, security capabilities, and privacy elements are included.
In comparison to Office 365, Google Apps is a relatively new product on the market that has yet to demonstrate its stability. In comparison, its security features are lacking, it offers extremely little assistance, and it jeopardizes the confidentiality and privacy of your data.
Office 365 includes numerous plans for different types of customers – business, home, personal, students, and so on – and each plan was created with the needs of different users in mind.
There are only two Google Apps options available: a basic plan and an unlimited plan. These are made with a one-size-fits-all strategy in mind. Additionally, when you acquire third-party programs for additional functionality, there may be hidden fees.
I found Office 365 to be a far better alternative as a complete company productivity suite that can enhance your business productivity with a great package of vital business products.
In a new case study, Office 365 triumphed over Google Apps.
Here’s how Johari Digital Healthcare Ltd., a well-known company in the healthcare industry, was able to improve communications and meet security concerns on a tight budget by switching from Google apps to Microsoft Office 365.